Right-sized for real builders. Structured, still light.
PassiveTask sits between all-in-one enterprise platforms built for the largest general contractors and the email-and-spreadsheets most small teams actually use. Structured enough to be trusted. Light enough to actually adopt.
Column by column. No spin.
The comparison, laid out plainly: what each option handles well, and where the record starts to leak.
| Capability | PassiveTask | Procore / ACC | Spreadsheets |
|---|---|---|---|
| Per-seat fees | None | Per seat | – |
| Unlimited contributors | Yes | Per seat | Yes |
| Offline field capture | Yes | Yes | – |
| AI document filing & search | Yes | Add-on | – |
| Flags what's missing | Yes | Partial | – |
| Certification tracking (PHI · PHIUS · EnerPHit) | Built in | – | Manual |
| Homeowner turnover package | Generated | – | Manual |
| No BIM licence required | Yes | – | Yes |
| Setup | Minutes | Consultant-led | DIY |
| Right-sized for small–mid builders | Yes | Enterprise | Ad hoc |
Great in the BIM stack. Overkill outside it.
ACC assumes an investment in the Autodesk BIM ecosystem. PassiveTask works with the PDFs, photos, and specs you already have. No Revit licence required.
Familiar, but blind. To what's missing.
Generic tools have no awareness of what a complete record, or a certified build, actually requires. PassiveTask replaces email and spreadsheets with a structure that knows what's missing.
The obvious questions. Answered honestly.
Procore is expensive and complex, and built for general contractors rather than certification-focused teams. PassiveTask is purpose-built for the certification workflow — a focus a general-purpose platform is unlikely to prioritise.
ACC assumes investment in the Autodesk BIM ecosystem and is specialised for complex 3D models — overkill for most residential and small commercial Passive House builds. PassiveTask works with the documents teams already have (PDFs, photos, specs) without requiring a Revit licence.
Generic SMB tools have no awareness of what “complete documentation” means for a certified build. Most small firms still run on email and spreadsheets and struggle to share data across multiple disconnected tools — PassiveTask replaces that ad-hoc setup with a single certification-aware system.
Passive House residential and small commercial builds first — documentation-intensive projects run by small, underserved teams — then expanding to LEED, WELL, Net Zero, and eventually any project requiring structured closeout documentation.
See the difference live. On your project.
Book a thirty-minute demo. No BIM licence required.